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CSO Working Group Membership: Code of Conduct

The CSO Working Groups has the following core strategic aims and functions: 

Promoting the strategic aims & direction, by:

  • Promoting the vision, values, and objectives of CSO
  • Improvement and enable strategy with priorities
  • Contribute to the wider participation of the Somali Community
  • Increase or co-ordinate the opportunities for the members of the Somali Community in the UK
  • Raising and amplifying the voices and awareness of the issues affecting the Somali Community in the UK.

 

As individuals on the Working Group we agree to the following:

Commitment

We   acknowledge   that   membership   involves   the commitment of significant amounts of time and energy, and we will:

  • each involve ourselves actively in the work of the group, and accept our fair share of responsibilities, including service on committees or working groups;
  • make full efforts to attend all meetings and where we cannot, will explain in advance why we are unable to do so;
  • get to know the issues that affect the work of the group well;
  • take   responsibility   for   our   own   individual   actions,   whilst   also evaluating the needs of the group as a whole in their needs;
  • prepare for meetings by circulating and reading paperwork beforehand;
  • understand the purpose of the group and the role of the Co-convenors and BoT Liaison. 

 

Communication (including social media)

We acknowledge that as a member of CSO Working Group we:

  • owe a duty of mutual trust and confidence in our Group, and to each  other.    We  recognise  this  could  be  breached  if  unsuitable  language  and/or material is contained in any communication or correspondence, including all types of electronic communication, social networking sites, personal blogs and websites;  
  • will gain the agreement of the the Co-convenors and/or BoT Liaison prior to posting any content (written, vocal or visual) to the internet which identifies us as members of the group; 
  • will  be  mindful  of  upholding  the  reputation  of  the  group  whencommunicating in a private capacity. 

 

Conduct

We agree to work as a team member at all times and be loyal to collective decisions; we will:

  • uphold  the  British  values  of  democracy,  the  rule  of  law,  individual  liberty,  mutual respect and tolerance of those of different faiths and beliefs;
  • accept collective responsibility for all decisions made by the group or its’ delegated member. This means we will not act or speak out against majority decisions outside the group;
  • always  be  mindful  of  our  responsibility  to  maintain  and  develop  the  ethos  and reputation      of      our      group.      Our      actions      within      the group/professionally/the local community will reflect this;
  • accept that we have no legal authority to act or speak individually, except when the CSO’s BoT has given us delegated authority to do so. We will only act or speak on behalf of the BoT as one voice;
  • be aware of GDPR and demonstrate compliance with the regulation through the use of organisational measures to protect the data within our care;
  • act fairly and without prejudice, and in so far as we have responsibility for others;
  • accept   that   in   the   interests   of   openness , relevant  business  and  pecuniary  interests,  category  of  outside interest and the body responsible for appointing us will be disclosed;
  • encourage openness and act appropriately in discussions;
  • consider carefully how our decisions may affect the community and others;

 

Confidentiality

We will not reveal the details of any information that is received as result of the membership and when matters are deemed confidential we will:

  • observe complete confidentiality;
  • exercise discretion at all times when discussions matters arising outside a meeting;
  • continue   to   observe   that   confidentiality   after member leaves office.

 

Conflicts of interest

We acknowledge that we will:

  • record  any  pecuniary  or  other  business  interest  (including  those  related  to  people we  are  connected  with)  that  we  have  in  connection  with  the  group’s business in the Register of Business Interests, and if any such conflicted matter arises in a meeting we will offer to leave the meeting for the appropriate length of time;  
  • accept    that    the    Register    of    Business    Interests    will    submitted to CSO’s BoT as part of the membership of the group;
  • declare any conflict of loyalty at the start of any meeting should the situation arise;
  • act  in  the  best  interests  of  the  group  as  a  whole  and  not  as  a representative of any group, even if selected to the Co-convenor BoT.

 

Relationships 

As a member of a team we will:

  • strive to ensure constructive working relationships are actively promoted;
  • express  views  openly,  courteously  and  respectfully  in  all  our  communications  with other  members,  the  BoT Liaison, and Co-convenors  to  the  both in and outside of meetings;
  • support the Co-convenors & BoT Liaison in their role of ensuring appropriate conduct both at meetings and at all times;
  • be prepared to answer queries from other board members in relation to delegated functions  and  take  into  account  any  concerns  expressed:  we  will  acknowledge  the time, effort and skills that have been committed to the delegated function by those involved;
  • seek to develop effective working relationships with the other members, staff, Co-convenors and BoT Liaison.

 

Breach of this code of conduct

If we believe this code has been breached, we will:

  • raise the issue with the Director who will investigate; the BoT will only use suspension/removal as a last resort after seeking to resolve any difficulties or disputes in more constructive ways;

 

As individual members we will support these core functions by following the Seven Principles of Public Life:

The Seven Principles of Public Life are:

Selflessness - holders of public office should act solely in terms of the public interest. They should not do so in order to gain financial or other benefits for themselves, their family or their friends. 

Integrity - holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their official duties. 

Objectivity - In   carrying   out   public   business,   including   making   public   appointments, awarding  contracts,  or  recommending  individuals  for  rewards  and  benefits,  holders  of public office should make choices on merit. 

Accountability - holders of public office are accountable for their decisions and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office. 

Openness - holders of public office should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands it. 

Honesty - holders  of  public  office  have  a  duty  to  declare  any  private  interests  relating  to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest. 

Leadership - holders  of  public  office  should  promote  and  support  these  principles  by leadership and example.